The Institute shall comprise a General Assembly, an Academic Council and a Secretariat.
- a) The General Assembly shall consist of delegates of the States, Members of the Institute, each of which shall be represented by one delegate. The delegates should be chosen from amongst the best qualified specialists in the fields specified in Article III.
- b) A representative of UNESCO shall be invited to participate in the work of the Assembly in an advisory capacity. Associate Members shall be represented at the General Assembly sessions by observers, who shall be entitled to speak and to submit proposals, but not to vote.
- c) The General Assembly shall meet in regular session every four years. It may also be convened in extra-ordinary session by the Academic Council. The General Assembly shall meet in Ulan Bator, or, if needed, in Paris on the occasion of the General Conference of UNESCO, or elsewhere at the invitation of a Member State.
- d) The General Assembly shall elect its president and one or more Vice-Presidents at the beginning of each regular session, on the basis of balance and rotation between Member States.
- e) The General Assembly shall adopt its own Rules of Procedure. It shall endeavour to reach its decisions by consensus.
The General Assembly shall exercise the following functions:
- a) Decide on the general policy of the Institute;
- b) Elect the Members of the Academic Council;
- c) Appoint the Director of the Institute on the proposal of the Academic Council;
- d) Consider the reports on the activities of the Institute submitted to it by the Academic Council;
- e) Supervise the financial operation of the Institute, examine and approve its programme and budget;
- f) Fix the contributions of members, Associate Members and Corresponding Members;
- g) Decide on the appropriate measures with regard to Member States which may be in arrears with payment of their contributions.
THE ACADEMIC COUNCIL
- a) The Academic Council shall consist of scholars or other specialists elected by the General Assembly from amongst candidates nominated by the Member States;
- b) The number of Members composing the Academic Council should not be less than five or more than ten;
- c) The Council Members shall be elected for a term of four years, and may be re-elected;
- d) The Academic Council shall elect its Chairperson and one or more Vice-Chairpersons at the beginning of each regular session, on the basis of balance and rotation between Member States;
- e) The Academic Council shall meet at least every two years;
- f) The Director of the Institute, representatives of other institutions, and experts appointed by the Council may attend the meetings of the Council, in an advisory capacity only;
- g) The Academic Council may form ad hoc working groups from among its members and specially invited experts when deemed necessary for the execution of the Council’s tasks;
- h) The Academic Council shall adopt its own Rules of Procedure. It shall endeavour to reach its decisions by consensus.
The Academic Council shall exercise the following functions:
- a) Carry out the decisions and directives of the General Assembly;
- b) Exercise such other functions as may be assigned to it by the Assembly;
- c) Acting under the authority of the General Assembly, it shall be responsible for the execution of the programme adopted by the General Assembly. In accordance with the decisions of the General Assembly and having regard to circumstances arising between two ordinary sessions, the Academic Council shall take all necessary measures to ensure the effective and rational execution of the programme;
- d) Evaluate the on-going programme of activities and give recommendations for future research directions;
- e) Establish the draft programme and budget, to be submitted to the General Assembly for approval;
- f) Examine and approve the programme of the Council’s Activities, submitted by the Director;
- g) Propose candidates for the post of Director of the Institute to the General Assembly.
The Secretariat shall consist of the Director and such staff as the Institute may require.
- The Director shall be appointed by the General Assembly, on the proposal of the Academic Council, for a period of four years, under such conditions as the General Assembly may approve. He may be reelected for a further term of four years, but shall not be eligible for a subsequent term . He/she should posses high academic and professional qualifications. The appointment of the Director should reflect the principle of balance and rotation between Member States. The appointment of the first Director shall be made during the first session of the General Assembly.
- One Deputy Director shall be appointed by the Academic Council, on the proposal of the Director, which shall be made after consultation with Member States, who shall be in charge of financial and administrative matters. He/she shall not be of the same nationality as the Director. Appointments to vacancies occurring in the intervals between sessions of the Council shall be made by the Director, subject to confirmation by the Council, which shall also fix the term of office.
- The Director shall discharge the following duties:
- a) Direct the work of the Institute in conformity with the programmes and directives
established by the General Assembly;
- b) Prepare the draft programme and budget to be submitted by the Academic Council to the General Assembly;
- c) Prepare the provisional agenda for the sessions of the Academic Council and submit to it any proposals that he may deem useful for the administration of the Institute; ,
- d) Draw up and submit to the Academic Council reports on the Institute’s activities;
- The other members of the Secretariat shall be appointed by the Director, in accordance with the staff regulations approved by the General Assembly.
- In the discharge of their duties, the Director and the staff shall not seek to receive instructions from any government or from any authority external to the Institute.